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When a Data Subject Access Request (DSAR) lands in your inbox, it can feel like a ticking clock. The deadline is tight. The data is everywhere. And the pressure to avoid mistakes? Immense. Handling the DSAR process right isn’t just about checking boxes for GDPR compliance or keeping regulators off your back. It’s about protecting your brand, avoiding litigation, and maintaining client trust.
But let’s face it: it is difficult to do all of that in-house. This is where outsourcing comes and why many law firms, onshore LPOs, and legal tech teams are pivoting.
Let’s break down the top challenges in the DSAR process and show you how outsourcing doesn’t just help; it makes everything smarter, faster, and safer.
Before diving into the problems, a quick refresher. The DSAR process flow begins when an individual submits a request to access their personal data that an organization holds. This is their legal right under GDPR, CCPA, and similar data privacy laws.
The DSAR process generally includes the following:
Now, that might sound straightforward. But it rarely is, especially when you’re doing it at scale.
Legal teams aren’t built to handle floods of access requests. If you’re in healthcare, insurance, or technology, you know how quickly these requests pile up.
Problem:
Outsourcing Solution:
Most enterprises have dozens of systems: email, CRMs, HR tools, and shared drives. Locating the relevant personal data amongst them is a challenge.
Problem:
Outsourcing Solution:
Not all personal data can be handed over. You must review for privilege, redact third-party data, and remove sensitive internal info.
Problem:
Outsourcing Solution:
Under GDPR, you have just 30 days to respond. That’s not much time, especially if you’re juggling other matters.
Problem:
Outsourcing Solution:
DSAR requests are not just about giving data. You must also act on your obligations under GDPR, CCPA, and other legal statutes, which involves legal nuance.
Problem:
Outsourcing Solution:
Most organizations don’t have a unified approach to DSARs. Each team approaches it differently, leading to uneven results.
Problem:
Outsourcing Solution:
Also read: Data Subject Access Request Handling Trends in 2025
Maybe you’ve invested in an eDiscovery or compliance platform, but it doesn’t quite cover DSAR automation. Or it doesn’t talk to your other tools.
Problem:
Outsourcing Solution:
Still thinking about handling everything in-house?
Not all providers are equal. Choose one that offers:
Also, make sure they’re comfortable working with:
Here’s the bottom line: Data Subject Access Requests aren’t slowing down. If anything, they’re growing.
Organizations in the US, UK, Canada, and Australia are under more pressure than ever to respond quickly, accurately, and compliantly.
The smartest way to handle the DSAR process isn’t to pile more work on your internal team. It’s to outsource. When done right, it saves time, cuts costs, and gives you peace of mind.
When you partner with an experienced team, the next time a data subject access request shows up? You won’t panic. You’ll just pass it along and get back to what matters.
Need faster, airtight DSAR responses without draining your team?
Aeren LPO delivers expert-led, end-to-end DSAR support with speed, precision, and compliance built in.
Let’s make your next request effortless. Contact us today!